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Gratuity Calculator

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Understanding Gratuity Calculation and Benefits

Gratuity is a significant financial benefit that provides security and support to employees when they have performed continuous employment for five years with the company. It is a form of appreciation from employers towards their employees' long-term dedication and service. In this blog, we will delve into the concept of gratuity, how it is calculated, and the benefits it offers.

What is Gratuity?

Gratuity is a lump sum amount paid by an employer to an employee as a token of gratitude for their service. It serves as a financial cushion and helps employees during their retirement or when they transition to a new job. In India, gratuity is governed by the Payment of Gratuity Act, 1972, and is applicable to organizations employing 10 or more employees.

Calculation of Gratuity

The gratuity amount is calculated based on three key factors: the employee's tenure of service, the last drawn salary, and a constant factor (15/26). The formula for calculating gratuity is as follows:

Gratuity = Last drawn salary × Number of completed years of service × 15/26
  1. Last Drawn Salary:

    The last drawn salary refers to the basic salary plus dearness allowance of the employee. It does not include any allowances or bonuses.

  2. Tenure of Service:

    The tenure of service is the total number of years and completed months the employee has served in the organization. It must be a minimum of 5 years to be eligible for gratuity.

  3. Constant Factor:

    The constant factor used in the calculation is 15/26, where 15 represents the number of working days in a month, and 26 represents the total number of working days in a year.

Rules Used in Gratuity Calculator

  1. Minimum Service Rule:

    If the number of years of service is less than 5, display the message "Minimum service should be 5 years."
    This rule ensures that the gratuity calculation is applicable only if the individual has completed a minimum of 5 years of service.

  2. Rounding Rule:

    If the number of months of service in the last year of employment is more than 6, round up the number of years of service to the nearest whole number.
    For example, if the individual has worked for 5 years and 7 months, it will be considered as 6 years of service for gratuity calculation purposes.
    This rule ensures that any partial year of service exceeding 6 months is considered as a full year.

  3. Gratuity Cap Rule:

    If the calculated gratuity amount exceeds 20,00,000 (20 lakh), cap the gratuity amount at 20,00,000 and display the message "Gratuity capped at 20,00,000 (20 lakh)."
    This rule ensures that the gratuity amount does not exceed the maximum limit set by the gratuity regulations.

Gratuity Benefits

Gratuity provides several benefits to employees, including:

  • Financial Security:

    Gratuity offers a financial safety net to employees during their retirement or when they leave a job after completing a significant tenure of service.

  • Retention Tool:

    It serves as an incentive for employees to stay committed to an organization for a longer duration, promoting employee loyalty and reducing attrition rates.

  • Tax Benefits:

    Under the Income Tax Act, gratuity received by employees is tax-exempt up to a certain limit, making it an attractive component of the overall compensation package.

  • Social Security:

    Gratuity ensures social security for employees, supporting them in times of financial need and providing peace of mind.


Gratuity is an essential employee benefit that recognizes and rewards an employee's long-term commitment and service to an organization. Understanding the calculations involved in determining the gratuity amount is crucial for both employees and employers. By comprehending the concept of gratuity and its benefits, employees can plan their finances better, while employers can ensure compliance with the statutory requirements.

Disclaimer: The information provided in this blog post is for general informational purposes only and should not be considered as professional advice. The schemes features, rules, and regulations may be subject to change, and readers are encouraged to verify the latest information from official sources or consult financial experts before making any investment decisions. The author and the website shall not be held liable for any losses or damages arising from the use of the information provided in this blog post.